Day of Wedding Coordinator vs. Month of Wedding Coordinator – What’s the Difference?

Dogwood Gatherings and Events Month (Day) of Coordination starts about five to six weeks out from your wedding. You likely will have had contact with your coordinator about once a month to check in with your progress throughout your wedding planning. Most of our coordinators will set a meeting or call to get the pass off process started. 

Once your Month of Coordination starts, your coordinator will review all of your vendor contracts, rental agreements, floor plans and more to ensure you have not missed any important details. They will also work on the day of timeline along with the floorplan for your ceremony and reception. You may already have some of these things done, however your coordinator is experienced and will likely revise some things based on their knowledge. 

About four weeks from your wedding date your coordinator will reach out directly to your vendors. They will be asked to review the day of timeline, arrival times, equipment needs and if they have any questions. The vendor notes will be reflected in an updated timeline and floorplan as well and confirmed one week prior to the wedding. They will also confirm all final payments have been made or are prepared for the day of the wedding and ensure your wedding vendors know to contact the Coordination team rather than you or the bridal party the day of the wedding. 

We typically spend about 12-18 hours working on your wedding the month prior to your wedding day. Your coordination team will also generally arrive two to three hours prior to the ceremony on the wedding day itself to set up decor, ensure vendor arrivals, and solve any unforeseen issues that may arise. They are onsite throughout the wedding and leave towards the end of vendor breakdown at the end of the event, this can sometimes be upwards of 10 hours. Your Coordinator will pass out any remaining final payments and or gratuities, and ensure your personal decor items, gifts etc. are safely sent home with your friends or family. 

The hours your Coordinator and Coordination team spend working the month prior to your wedding ensure that your team has a full plan for the day of the wedding that includes every detail you can think of, plus some you can’t. This month is crucial in coordinating a successful wedding and an amazing time for you, your family and your friends.

 

This is why we don’t offer “Day Of”, we want your event to be flawless and affordable! 

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